Material Considerations, 7 November 2026
Seams, Not Seamlessness: Planning Data in Ireland
This is an editorial from BPS Planning, issued for discussion only. Material Considerations is a Saturday series on the research and academic underpinnings of planning: peer-reviewed work and scholarly debate, read for what they can offer professional practice.
In British academic geography around the turn of the millennium, a lively argument opened about the discipline’s relationship to public policy. Ron Martin’s 2001 essay in Progress in Human Geography, “Geography and public policy: the case of the missing agenda”, argued for a stronger contribution from geographical research to public policy. The exchange that followed was not a simple demand that academics be useful. It raised questions about how different kinds of research could contribute to policy and practice. Shin Kajita’s 2012 review in the Geographical Review of Japan, “Policy (Re)turn Debate in British Geography”, later traced that discussion across the journals and emphasised both high-quality research and effective ways of communicating it to those who make and apply policy. Material Considerations takes up that question for planning. Each Saturday we take a piece of research or debate, weigh its evidence and limits, and ask what it offers Irish planning practice.
Irish planning reform only works if planners, applicants and the public are looking at sufficiently reliable facts. Mandatory decision timelines, changes to judicial review and the revised National Planning Framework’s need to plan for approximately 50,000 additional housing units a year to 2040 all assume that the underlying information can be trusted for evidence and oversight. Most debate has focused on legislation and court procedure. A smaller body of peer-reviewed work from Maynooth University’s Data Stories project asks a different question: what do the digital systems underneath development control actually look like, and where do their joins fail?
The word the Maynooth team put into circulation is seamful, not seamless. The difference is the whole point. What follows is a practitioner reading of those published papers, checked against official building-control and planning sources where the wording matters. It is not new fieldwork by BPS Planning.
Why this matters now
The Planning and Development Act 2024 is being brought in by stages. A widely trailed switchover to new consenting arrangements had been indicated for 30 September 2026. On 9 October 2026 the Department of Housing, Local Government and Heritage advised that commencement of the remaining parts of the Act was deferred, that a new date would be notified, and that the Planning and Development Act 2000 (as amended) continues to operate in the meantime. Reform framing remains live. What does not remain live is any assumption that a fixed switchover has already happened.
Housing ambition remains live too. The first revision of the National Planning Framework, approved in April 2025, sets out a need to plan for roughly 50,000 additional homes a year to 2040. That scale of delivery, and the oversight that goes with it, depends on planning and building-control data that can be linked, compared and trusted. If the joins between systems are weak, the evidence base for both applications and policy is weaker than the rhetoric suggests.
Seamful, not seamless
A seamless system hides its joins. The user sees one interface and never learns that it stitches together several agencies, formats and definitions. Seamful design keeps the joins visible so people can see where data came from, how they were combined and where they may fail. In the Irish development-control case, the Maynooth papers give that idea a concrete meaning: seams are the points of contact between systems; shared identifiers, metadata and standards help data cross them; frictions (incompatible formats, manual work, legal limits, institutional resistance) hinder them. Some frictions are deliberate, for privacy or security. Many are not.
The companion idea is indexical data: shared reference numbers that would let the same development be tracked from pre-planning through application, appeal and building control. Their absence is a seam that does not hold.
A further Maynooth framing is useful for practitioners under pressure: digitalisation under ongoing operational load often produces systems that are “good enough” to discharge statutory tasks without being optimal for statistics, open data or Freedom of Information. That is not praise for mediocrity. It is a warning against solutionism that promises seamless perfection and underestimates the labour of joins.
What the Maynooth research found
The Data Stories work, funded by the European Research Council and the Local Government Management Agency, is based on interviews with 29 public-sector officials in summer 2023, audits of core IT systems and a genealogy of digitalisation from 2000 to 2024. The published papers, mainly from 2025, converge on a few clear claims.
First, digital planning data tend to replicate and proliferate rather than flow cleanly from one place to another. Copies multiply across management systems, public ePlan-type sites, national products, appeals systems, open-data releases and commercial reuse, often transformed by cleaning and enrichment as they go.
Second, the ecosystem was built piecemeal. Dublin authorities adopted APAS around 2000; iPlan followed from 2002; ePlan, the Building Control Management System (BCMS), the National Planning Application Database (NPAD), Plean-IT, PACE and the planning.localgov.ie portal arrived in later waves. There was no single long-term blueprint. Early digitalisation largely reproduced paper processes in digital form.
Third, nobody holds the whole picture. The ecosystem operates without a single body in charge, and many interviewees did not know how their own organisation’s data work fitted the rest. Tension between local authorities and the Department over autonomy and resourcing adds friction.
Fourth, the wider arrangement is best understood as an assemblage of assemblages: each system is socio-technical, and the national picture is those systems joined, unevenly, by seams.
Where the seams show
Start with NPAD. In the Maynooth account it is a national map drawing up to 25 summary fields from local ePlan-type sites through an automated extract process (PETaL). Treat it as an index, not the file. Coverage wording differs between sources: the researchers describe applications since 2012; the data.gov.ie listing for national-planning-applications gives a begin date of 1 January 2010 and a release date in October 2017. Say which product you used.
Behind that national view sit the planning application management systems. At the August 2023 fieldwork snapshot:
iPlan was in use in 24 local authorities, with 65 required fields (without duplicates).
Odyssey was in use in 2 local authorities, with 40 required fields.
APAS was in use in 5 local authorities, with 21 required fields. The five APAS installations also differed from one another in design and workflow; counting that customisation, the researchers effectively treat the State as running seven distinct configurations.
Those figures are historical. By August 2024 the Maynooth follow-up recorded the two Cork authorities moving from Odyssey to APAS. System maps age quickly.
The same research returns repeatedly to six practical frictions.
No shared ID across stages. A scheme can carry separate references at pre-planning, planning, appeal and building control, which makes pipeline tracking hard.
Manual extraction. Planning application systems were not built as national reporting engines. One account is of a planning officer spending about a week each month extracting data for Central Statistics Office returns; another describes administrators opening cases by hand and heavy cleaning afterwards at the CSO.
Specialist applications outside the main systems. In some authorities, applications under Sections 5, 35, 42, 44, 57 and 247 and Parts V, VII/VIII and XI of the planning legislation are handled partly in spreadsheets, SharePoint or GIS rather than in the standard management system.
Paper at the edges in 2023. Twelve authorities still required paper applications at the August 2023 snapshot; An Bord Pleanála remained paper-based for statutory reasons even while using Plean-IT. Later Maynooth follow-up records a rapid fall in paper-only authorities. The appeals body is now An Coimisiún Pleanála; current filing practice after the rename has not been re-audited for this piece.
Self-reported building-control data, and a precise opt-out. BCMS entries are made by builders, architects and other professionals, often into free-text fields, which the researchers flag as a quality and standardisation problem. Separately, owners of a new single dwelling on a single development site, or of a domestic extension greater than 40 square metres, may opt out of statutory certification (assigned certifier and Certificate of Compliance on Completion). Official Department guidance is clear: that is not a blanket opt-out from building control or from BCMS. Commencement notices and related BCMS processes still apply, and compliance with the Building Regulations remains obligatory. Where research text speaks loosely of opting out of “BCMS tracking”, that compression should not be read as the law.
Unofficial seams. Private firms scrape ePlan and BCMS on daily or weekly cycles and sell enriched products. Those commercial copies are another version of the same underlying facts, not a neutral mirror.
The Maynooth papers also describe reform talk current at the time of writing: a review of BCMS proposing shared identifiers and less free text, and LGMA/Department scoping toward a more standardised national development-and-control arrangement, illustrated as a possible 2027 picture if approved. Whether those proposals have advanced since publication is not independently confirmed here.
What practitioners should do with this
None of the following is new empirical research. It is what follows if you take the published seams seriously.
Track every identifier. Keep a crosswalk of pre-planning, planning, appeal and building-control references in the evidence trail.
Treat national viewers as indexes. Confirm figures against the planning authority’s own file.
Name the version. State the source, the system and the extraction date beside each data-driven claim. Official, open and commercial copies diverge.
Know what sits outside standard systems, and what an opt-out does and does not mean. Specialist application types can leave gaps in pipeline counts. For building control, distinguish free-text data-quality problems from the narrower statutory-certification opt-out; commencement and BCMS procedures, and Building Regulations duties, still apply.
Check appeal-stage practice afresh. Do not assume 2023 paper practice at An Bord Pleanála still describes An Coimisiún Pleanála.
Expect reform to move seams, not erase them. Deferred commencement of the 2024 Act and any future national system will change where records are created. Comparisons across the transition need extra care.
Treat “good enough” as a warning against solutionism. Incremental fixes and AI tools should be judged on credibility and legitimacy, not on marketing claims of seamlessness.
Closing
On the published Maynooth evidence, Irish development-control data are not a seamless machine. They are a seamful assemblage, built over a quarter-century of piecemeal digitalisation. Data replicate, proliferate and diverge. Joins are uneven, sometimes deliberate and often fragile. As the State pursues housing targets and continues, as of October 2026, to reschedule elements of the 2024 Act, those seams matter. Transparency in planning is only as strong as the visibility of its data joins.
That is the point of starting Material Considerations with research rather than with the week’s headlines. Scholarship that stays sealed from practice helps nobody; practice that ignores its academic underpinnings invents the wheel badly. Next Saturday continues the series on another piece of the research that planning rests on.
Sources
Ron Martin (2001), Geography and public policy: the case of the missing agenda, Progress in Human Geography 25(2), 189–210 (https://doi.org/10.1191/030913201678580476)
Shin Kajita (2012), Policy (Re)turn Debate in British Geography, Geographical Review of Japan Series A 85(4), 362–382 (https://doi.org/10.4157/grj.85.362)
Kitchin, Davret, Kayanan and Mutter (2025), Genealogy of a data ecosystem, Digital Geography and Society (https://doi.org/10.1016/j.diggeo.2025.100124)
Kitchin, Davret, Kayanan and Mutter (2025), Assemblage theory, data systems and data ecosystems, Big Data & Society (https://doi.org/10.1177/20539517251352822)
Kitchin, Davret, Kayanan and Mutter (2025), Data mobilities, Mobilities (https://doi.org/10.1080/17450101.2025.2481309)
Kayanan, Mutter, Davret and Kitchin (2025), The digital turn and ‘good enough’ planning systems, European Planning Studies (https://doi.org/10.1080/09654313.2025.2599869)
Government of Ireland (2025), National Planning Framework: First Revision (April 2025) (https://www.npf.ie/wp-content/uploads/National-Planning-Framework-First-Revision-April-2025-1.pdf)
Department of Housing, Local Government and Heritage (30 April 2025), Revised NPF approved by Oireachtas (https://www.gov.ie/en/department-of-housing-local-government-and-heritage/press-releases/revised-national-planning-framework-now-approved-by-oireachtas/)
Department of Housing, Local Government and Heritage (9 October 2026), Deferral of remaining Planning and Development Act commencement (https://www.gov.ie/en/department-of-housing-local-government-and-heritage/circulars/deferral-of-the-commencement-of-the-planning-and-development-act/)
Department of Housing, Local Government and Heritage, Building Control (statutory certification opt-out guidance) (https://www.gov.ie/en/department-of-housing-local-government-and-heritage/publications/building-control/)
data.gov.ie, national-planning-applications dataset metadata (https://data.gov.ie/dataset/national-planning-applications)
Vertesi (2014), Seamful spaces, Science, Technology, & Human Values (https://doi.org/10.1177/0162243913516012)
Inman and Ribes (2018), Data streams, data seams, Design Research Society (https://dl.designresearchsociety.org/drs-conference-papers/drs2018/researchpapers/16)